Wallet is the Future of Visitor Management – Here’s How VIPadm Makes It Effortless

Intro

Access and visitor management is changing fast. People expect a smooth, app-free, almost invisible experience when they visit an office, hospital, factory, or public building. No one wants to download yet another app or stand in a reception queue.

That’s where Wallet-based visitor passes come in – and VIPadm already delivers this today.

Why Wallet is the future of access and visitor management

With VIPadm Wallet, guests and employees get a fast, secure, and seamless experience — with no app required.

• The guest receives a digital invitation

• They add the pass directly to Apple Wallet or Google Wallet

• On arrival, they scan a QR code at a VIPscan device

• Access and check-in are handled automatically in the background

It’s modern, secure, and effortless — visitor management the way it should be.

What happens when a guest arrives?

Once the guest scans their Wallet pass:

• ✅ The guest is marked as arrived

• ✅ The host receives an instant notification

• ✅ Door access can be activated (if configured)

• ✅ All data is securely logged in VIPadm

This makes the entire visitor journey smoother and more professional, and removes manual work at reception.

No app. No forms. No friction.

Guests don’t need to download anything or fill out paper forms at reception.

They simply:

1. Open the invitation email or SMS

2. Tap “Add to Apple Wallet” or “Add to Google Wallet”

3. The pass is stored safely on their phone and ready for use

Wallet-based invitations are perfect for:

• Offices and corporate HQs

• Factories and industrial sites

• Hospitals and clinics

• Public buildings and institutions

Smart behavior: the pass appears when it’s needed

The VIPadm Wallet pass doesn’t just sit there passively. It’s smart:

📱 On the mobile phone

• Appears 10–30 minutes before the meeting

• Shows as a suggestion on the lock screen

• Ready for scanning in VIPscan — even from Apple Watch / Google Watch
  

📍 On arrival at the location

• Wallet “wakes up” using GPS, just like boarding passes and hotel keys

• The pass pops up automatically when the guest is near the meeting location
  

The result? Faster processes, less work at reception, and higher security.

Office 365, Outlook, and Teams – integrated into your daily workflow

Imagine inviting a guest from Outlook or Teams exactly the way you do today.

With VIPadm’s Office 365 integration:

• The guest receives a self-registration email, followed by a professional invitation

• Once the guest confirms, “Add to Apple Wallet / Add to Google Wallet” buttons appear automatically

• Opening Wallet shows the pass and QR code (similar to a boarding pass)

• The guest scans this at a VIPscan terminal, which can also be connected to secured doors

You don’t have to change the way you schedule meetings — VIPadm simply makes it smarter.

VIPadm Mobile and VIPweb – inviting guests from anywhere

VIPadm Mobile (the app for employees):

• Employees can send guest invitations directly from their phone

• Invitations can be sent via email or mobile number

• Perfect for people on the move (sales, consultants, managers)

VIPweb:

• Send similar invitations from the web interface

• Import guest lists from Excel for larger events or group visits
  

Why Wallet with VIPadm?

Key benefits:

• ✔ No app – the guest uses their existing Wallet

• ✔ Fast check-in with QR code

• ✔ Automatic host notification

• ✔ Optional automatic door access

• ✔ Secure – the pass cannot be copied

• ✔ Smooth, professional guest experience

• ✔ Works on both Apple and Android devices
  

Wallet is the future — and VIPadm delivers it today.

👉 Learn more at www.VIPadm.com