Enhance Guest Experience with Office 365 Integration via VIPadm
- umer qureshi
- Jul 21
- 2 min read
Updated: Jul 26
In today’s increasingly digital work environment, creating a seamless and professional experience for visitors—whether they are partners, consultants, or clients—is more important than ever. The VIPadm integration offers a secure and efficient way to manage guests, directly through Outlook and Office 365.
📧 Imagine this: You invite a guest via Outlook, just like you do today...
Once VIPadm integration is enabled for selected employees or contacts, the following takes place:
The guest receives an email with a self-registration link and is pre-registered
After registration, a personal SMS invitation with a digital ID card is sent
For repeat visits, the guest receives the SMS invitation directly

✅ Benefits of the Solution:
Guests are pre-registered and receive a personal invitation
SMS serves as a temporary digital ID and access card
Integrates with locked doors via VIPscan terminal (see www.VIPadm.com)
Optional requirements before showing QR code:
📸 Photo of guest
✍️ Sign safety instructions and confidentiality agreement
Large display screens can show:
Today’s guests
Time of each invitation
Assigned host
Whether the guest has arrived or shows scheduled arrival time
VIPdisplay app (iPad/Samsung) displays today’s meetings outside each room
VIPadm Mobile app for employees shows:
Whether the guest has registered
Guest details and invitation status
History of upcoming and past invitations
⚙️ How to Activate the Feature
Activated via Office365/Google settings and VIPadm Contacts
Employees with the feature enabled gain access to the integration
Can be enabled organization-wide for all Office 365 users
To use, “Contacts” are updated via “VIPadm smart building” or “VIPweb”
ADMIN grants Office365 access via VIPweb or the VIPadm smart building mobile app.
🔐 Safe and Professional Implementation
The integration is secure and reliable. Your IT administrator will collaborate with our technicians to ensure access to calendar functionality and relevant meeting rooms.
📩 Real-World Workflow
Once access is granted, employees invite guests as they normally would.The first time the integration is used, the guest receives a self-registration email. After completing the process, they automatically receive an SMS invitation and ID card. This grants access through locked doors via the VIPscan terminal.
✉️ Self-Registration Email:
You are invited to [Name], [Date] & [Time]. Open the link to update your information. Once submitted, you’ll be pre-registered and receive an SMS invitation & ID card.
📲 SMS Invitation & ID Card:
No need to register again unless more than a year has passed since the last visit (GDPR). You are invited and will receive a personal and informative SMS invitation.
Ready to offer your guests a modern and secure welcome?
With VIPadm + Office365, you’ll deliver a seamless and professional guest experience—starting today!
留言