VIPadm – One Invitation. Full Control.

Imagine this:

A visitor arrives at your facility. Reception searches for their details. Documents are missing. Identity is uncertain. Compliance status is unclear.

Now multiply this by dozens — or hundreds — of visitors every week.

This is where most organizations lose control.

While internal HSE processes are often strict and well-managed,visitor and contractor handling is still manual, fragmented, and risky.

And that’s exactly where the biggest gaps exist. The Challenge Many organizations have strong HSE routines for their employees —but control of visitors and external contractors is often manual, time-consuming, and poorly documented.

This can lead to:

• Lack of HSE compliance control

• Uncertain identity verification

• Limited traceability during audits

• Unnecessary workload for reception and staff
  

The Solution

With VIPadm, the entire process is automated —from invitation to documentation — based solely on an email address.

How It Works

1. Invitation is created

Outlook / Teams

• VIPadm Mobile

• VIPadm Smart Building (VSB)

• Web

 No manual registration required

2. Automated processing

VIPadm automatically handles:

• Real-time HSE compliance check

• Digital signing of NDA and security documents

• Identity and compliance verification

👉 Everything is completed before the visit

3. Distribution & visibility

The visitor receives:

• VIPadm invitation (mobile/web)

• Apple Wallet / Google Wallet pass

• QR / digital access
  

At the same time, updates are visible on:

• Meeting room panel (VIPdisplay)

• Web and large screens

• Host and reception
  

4. Full control & documentation

In real time, your organization gets:

• Valid / invalid HSE status

• Signed documents

• Complete visitor log

• Documentation ready for audits
  

🏢 Relevant for

• Hospitals and healthcare institutions

• Industry and manufacturing

• Property and office buildings

• Offshore and logistics

Organizations with high requirements for security, HSE, and compliance

🎯 Results

• ✔ Reduced manual work

• ✔ Increased security and control

• ✔ Improved user experience

• ✔ Fully documented compliance